Procurement & Administration Supervisor Job Vacancy at KCB Bank Tanzania

Job Summary:

To manage Procurement and Administration functions of the subsidiary and ensure value for money in all purchases done on behalf of the bank. He/She will mainly be responsible for managing all the Bank procurement: Supply chain functions for the bank across the country; this includes but not limited to all Bank Assets purchases, consumables, outsourcing all the services and other administration related functions like mailing, vehicles management and overseeing of the drivers. The functions of this unit must align to the overall Bank Strategy by ensuring, there is a budget in place, all stakeholders are engaged, policies and procedures are observed, and the key aspect of cost containment is adhered to.

Job Details:

Key Responsibilities

• Develop, execute, and administer all procurement and administrative activities in the department for diverse works, goods, and services
• To support and assist the Supply Chain Manager as well as advice the rest of the business units within the organization on all procurement and Administrative
• To manage and co-ordinate the procurement, Administrative and Administrative processes and to be able to use established, transparent procurement policies and standard operating procedures.
• Plan and monitor the qualitative and quantitative of work output, reviewing all procurements guidelines prior to execution for appropriateness, completeness and accuracy.
• Work with colleagues to maximize use of resources and streamline efforts, considering cost containment factor, aggregate forecast of client requirements, as well as procurement and Administrative trends, to ensure efficient planning.
• Timely compilation of procurement periodic reports.
• Develop and monitor procurement and Administrative activities, both pre and post and providing support to the implementation of works relative to procurement and Administrative issues with an action plan chart.
• Deliver the procurement and Administrative strategy including sourcing activities which generate benefits and achieve financial savings targets through insight and analysis of:

1. budget spends and supply base are in place to establish suppliers per the bank’s procurement needs.
2. Supply markets to identify potential suppliers and market trends.
3. Identification of internal and external cost drivers in the procurement categories
4. iv) Development of savings opportunities and benchmarking of industry standards and practices to identify quick win opportunities.
5. Preparation of pre-Tender and tender documents in conjunction with key user departments.

Procurement & Administration Supervisor Job Vacancy at KCB Bank Tanzania

Daily Responsibilities

• Prepare and deliver on-job training for user departments in procurement in relation to techniques, processes, and systems.
• Prepare procurement and Administrative solicitations in collaboration with the substantive sections and originate procurement and Administration documents, internal and external correspondence related to competitive and direct procurements, Administrative and Administrative activities.

• Carryout the procurement, Administrative and Administrative processes, including pre-bidding conference, evaluation of bids, post-qualification, and recommendation for award such as:

1. Management and process travel requisitions
2. Invitee to the Procurement Committee

• Supervising the Administration officer on his/her daily duties
• Any other duties assigned to you.

Requirements:

• Bachelor’s Degree in Procurement, Administration, or any other related fields
• Professional Qualifications i.e. Public Procurement Regulatory Authority Accreditation
• Master’s degree in Business Management OR a Business Related Field is an added advantage