Administrator Job Vacancy at IFS Consulting Limited

Administrator

Job Description
An Administrator’s primary responsibility is to provide support and assistance to ensure efficient operations within the organization. An Administrator may work within different departments throughout an organization, focusing on assisting company employees, clients, and customers so that business operations run smoothly.

Duties and Responsibilities

• Oversee and monitor day-to-day operations of an office
• Bookkeeping, record keeping, and data entry into financial, personnel, and legal databases and records
• Handling correspondence, scheduling appointments, and managing calendars
• Handle all personnel matters related to attendance records, leave, issuance of visas, licenses, etc.
• Participate in the recruitment and training of General Service staff for specialized and non-specialized work and assign staff to meet work requirements
• Assist with financial tasks, such as managing budgets, invoicing, and tracking expenses
• Facilitate effective communication, including greeting clients and customers, and handling inquiries
• Coordinate training and capacity-building activities for staff in administrative-related areas
• Prepare correspondence, special reports, evaluations, and justifications as required on general administrative matters
• Coordinate office events and meetings
• Oversee office inventory, ensuring an adequate supply of consumables
• Perform other related duties as required

Qualifications and Skills
The ideal candidate for this role should have:

• A Bachelor’s degree in Business Administration, Human Resource Management, or a related field
• A minimum of 8 years of experience in an administration role
• Proficiency in Microsoft programs (i.e. Excel, Word, PowerPoint) and the ability to learn various commercially available accounting software programs
• Strong knowledge of Tanzanian Labor laws and regulations
• Excellent communication and interpersonal skills
• Leadership and team management abilities
• Fluency in English and Swahili is essential

How to Apply:

If you meet the above criteria, please send your curriculum vitae, academic certificates, and other relevant documents to recruitment@ifs.co.tz before 22nd November 2024. Please indicate the position you are applying for in the subject line.