Human Resource & Administration Manager Job Vacancy at ABA Alliance

Employment Opportunity: Human Resource & Administration Manager

About ABA Alliance

ABA Alliance is a local audit Firm with over 15 years in operation providing a wide range of audit, tax and advisory services across various business sectors, Industries and Organizations. ABA Alliance values integrity, respect and relationship-building as   essential factors in service delivery. These values position us very strategically in enhancing   efficiency   in   our clients’ business operations. Our approach to service delivery is characterized by professional competence and commitment upon which our reputation and image are built.

ABA Alliance is looking to fill a vacant for the position of a Human Resource & Administration Manager who will play a critical role in leading our HR Department.

 Job Brief

Job Category: HR & Administration

Position: HR & Administration Manager

Location: Dar es Salaam, Tanzania

Basic Qualifications: Bachelor Degree

Required Fields of Study: Human Resources Management

Additional Educational Requirements: Master’s degree in HR or related field of study will be an added advantage.

Minimum Years of Experience: 3 or more years

Job Purpose

Ensure that ABA achieves its corporate objectives and makes the best use of its employees by developing, directing, managing and maintaining innovative, best-practice, effective and forward-looking administrative and human resources strategies, practices, protocols and procedures which are aligned with ABA HR objectives. In addition, the Human Resource and Administration Manager will manage and maintain effective Human Capital strategies and tactical plans and ensure that these are communicated and implemented throughout all service lines in a way that supports the ABA’s objectives.

Key Responsibilities/Tasks

A: Human Resource Component

• Administer compensation benefits, performance management systems, safety and recreation programs,
• Manages employees personnel records and coordinates employees’ welfare matters as well as managing staff leaves
• Oversee recruitment/ selection of the right recruits for ABA and talent retention
• Plan and conduct orientation to new recruits to foster positive attitude toward organizational objectives
• Developing Human Resources Strategy and Policies suitable for ABA
• Ensure availability and compliance with ABA’s Human Resources Policies and Procedures as well as compliance with Employment and Labour Relations Legislations of the country
• Developing and enforcing policy on employees for handling of office assets/equipment entrusted to them
• Ensure ABA’s vision and mission are clearly understood and lived by all staff member and where necessary, ensure these are displayed in the office
• Introduce Happy-Kit Policy and manage contributions aimed to cater for social events
• Verify academic and professional certificates, documentary proof of eligibility for medical cover and related paperwork for entitlement to employees’ benefits
• Serve as link between management and employees by handling questions, interpreting policies and administering contracts as well as help Management in resolving work-related problems/conflicts
• Liaise with Line Managers and agree on training program for both professional and support staff
• Administer the Annual Goal Setting exercise for each employee. Work with the outsourced IT Support Service to design web-based, user friendly Staff Performance Appraisal Module which will also include Goal Setting Template for effective management
• Ensure timely completion of Semi-annual and Annual Staff Performance Reviews as well as Goal Setting at the start of each calendar year
• Ensure that each staff completes their monthly Timesheets through automated Module and prepare monthly staff utilization reports for presentation to the Monthly Management Meetings
• Review existing Staff Employment Contracts and advise Directors on any changes/amendments that may be required to align with provisions of the Labour Laws
• Review the current HR Manual for amendment to align with Labour Laws and ensure staff compliance thereof
• Analyze, document and formalize any unwritten existing policies/practices at ABA Alliance covering such items as: per diem; mileage, transport to and from clients, etc.
• Manage and administer all staff related arbitration matters
• Perform any other related duties as may be assigned by Partners from time to time.

B: Office Management Component

• Work with and oversee the functions undertaken by the Office Administrator & HR Officer
• Responsible for overall office administration function including hygiene and image of ABA Alliance
• Maintain a positive and friendly image of ABA
• Secretary to the Partners’ meeting and report on issues touching on Staff and Firm in general
• Arrange meetings by scheduling appropriate meeting times, booking meeting rooms and planning refreshments
• Responsible for planning and arranging office events including organizing catering, year-end parties and other related logistics
• Prepare a compliance checklist with due dates and ensure that ABA complies with the requirements of the following: NBAA (for Partners & Firm compliance); BRELA; TRA; OSHA; WCF; HESLB; City Service, etc.
• Demonstrate knowledge of legal requirements and Government reporting regulations that have direct impact on Human Resource functions and ensure that policies and procedures are in full compliance thereof
• Perform any other related duties as may be assigned by Partners from time to time.

C: Business Development Component

• Work with Partners to develop a HR Unit that has Income Generating perspective
• Act as the chief custodian of ABA’s Brand and champion the innovation initiatives for re-branding where necessary
• Protect ABA’s values by ensuring confidentiality of all information and data
• Take part on client assignments on need basis and participate in proposal writing where appropriate
• Where appropriate, represent ABA to social gatherings, conferences, meetings with other stakeholder, exhibitions, etc.
• Work with the Office Administrator & HR Officer in managing the Firm’s social media platforms.
• Work with the Partners and the Office Administrator & HR Officer in developing ‘content’ to ensure that ABA is creatively active in social media platforms to ensure business drive.
• Perform any other related duties as may be assigned by Partners from time to time.

All qualified applicants will receive consideration for employment at ABA Alliance without regard to race; religion; sex; disability. ABA Alliance is proud to be an affirmative action and equal opportunity employer.

The favorable salary package will be offered to the right candidate as well as eligibility for an annual discretionary bonus. Actual compensation within the range will be dependent upon the individual’s skills, experience, qualifications and applicable employment laws. ABA offers a wide range of other benefits, including medical, dental, vision, access to state of the Art Gym and more.

Why Join ABA Alliance? –  A conducive and collaborative work environment where your skills will be valued and your growth will be nurtured. Our team is made up of passionate professionals who are dedicated to achieving excellence in every engagement. We believe in investing in our employees’ professional development. We offer on-going training programs, workshops, and opportunities to attend industry conferences, keeping you at the forefront of auditing practices.

How to Apply:

Apply now by sending your CV and certificates to: recruitment@aba-alliance.co.tz  noting to quote Position you are applying for in the subject of your email by or before 25^th September 2024.

Only shortlisted candidates will be contacted

ABA Alliance is an Equal Opportunity Employer hence all interested and qualified candidates are highly encouraged to apply.