Administrative Assistant Job Vacancy at the Aga Khan University

The Aga Khan University (AKU) invites applications for the following position based in Dares Salaam, Tanzania:

Administrative Assistant

We are in search of an Administrative Assistant who embodies qualities of creativity, innovation, skilfulness, compe­tence, brightness, efficiency, helpfulness, and a pleasant demeanour. The incumbent will report to the Manager, Gen­eral Administration.

Responsibilities

• Provide logistic support for educational activities as assigned including facilitation of guest lecturers and out­sourced faculty.
• Ensure the arrangement of classrooms and teaching spaces to create a conducive environment for academic ac­tivities.
• Actively provide support to all activities related to teaching and learning as directed.
• Collaborate with faculty and coordinators to support the successful execution of educational activities and events as needed.
• Coordinate special arrangements, such as providing materials or facilities, as needed for specific educational ac­tivities.
• Handle petty cash for daily operational expenses related to the institution and related retirements.
• Manage payments and reimbursements promptly, including those for faculty, guest lecturers, and support staff.
• Provide general administrative support to the procurement office, including the release of payments and process­ing utility bills.
• Manage transportation facilities for faculty, staff, visitors, and students, especially for clinical and community fieldwork.
• Coordinate daily transportation schedules based on requests and official requirements.
• Provide logistical support for Faculty and students when required.
• Ensure proper maintenance and readiness of all institutional vehicles.
• Assist in providing travel and accommodation services for AKU operations when required.

Skills, Qualifications and Experience

• A bachelor’s degree in business administration or equivalent
• 3 to 5 years’ experience in administrative functions, in a reputable organization
• Ability to maintain strict confidentiality.
• Excellent Interpersonal skills
• Possess IT skills in MS Office, database, Excel, Power Point and use of Internet, Email
• Good oral and written communication skills
• Excellent time management skills
• Ability to work under pressure.
• Problem solving and decision-making ability.

Administrative Assistant Job Vacancy at the Aga Khan University

How to Apply

If you meet the requirements of this position, please send your application package which should include an application letter, an updated CV to hr.recruitment@aku.edu not later than 1^st October 2023 Only short-listed candidates will be contacted.