Intern Administrative (Dodoma) Job Vacancy at Jhpiego

Internship Program Overview

Jhpiego Internship program aim at providing experiences to young professionals and mostly those who are fresh graduates and mentor them into professional roles. Ths internship will provide an experience to a young professional to get good on the job experiences, the tasks involved are not critical and do not require a full-time staff to complete.

The Administrative Intern will have hands-on experience and the ability to learn and gain work experience, which will support the candidate in the job search and increase his/her experience in the Office Administration tasks.

Reports to:                             Administrative Assistant Cum Receptionist

Mentor:                                  Senior Manager Operations

Position supervised:              None

Location:                                 Dodoma

This position will be closed on October 10. 2024

• Attending visitors and all other receptionist task
• Make sure the reception area is clean and tide all the time
• Provide support to Jhpiego staff effectively and give operational support needed in the office
• Receive courier and dispatch office parcels to the respective regions and follow up signing dispatch
• Recording and report on Office assets to ensure that they are tagged
• Receive and dispatching all the letters to and from the Ministries and other government agencies, e.g. Registrar of NGOs in Dodoma
• Maintain the record of document submitted at the office for dispatch at the ministry
• Keep record of all documents submitted to the Ministry
• Dispatch and make close follow up of letters submitted to MOH and update the sender accordingly
• Record invoices to the register book and invoice tracker before submitting to Finance
• Work with Office cleaner to ensure that the office, Kitchen and other sharing facility is clean all the time
• Ensure the Office has adequate stock of stationary and Kitchen Supplies
• Update the supplies regularly

• Secretarial training and/or office management/operations training
• Communication skills
• Computer skills