Finance and Human Resource Manager Job Vacancy at EMEDO

JOB ADVERT   OCTOBER 2024

Background

Environmental Management and Economic Development (EMEDO), with technical and Financial support from the Royal National Life Boat Institution (RNLI), is implementing the “Lake Victoria Drowning Prevention Project (LVDDP)” in Muleba Musoma DC , Ukerewe and Nyamagana Districts.

The project aims to reduce drowning risk factors within fishing communities around Lake Victoria. The project operates at both the community and national levels, raising awareness among decision and policy makers across multiple sectors, development partners, and relevant non-governmental stakeholders.

To facilitate the smooth implementation of this project, EMEDO is seeking to recruit a qualified, experienced, motivated, and dynamic individual for the position of Finance and Human Resource Manager. The role will ensure that financial systems are robust, transparent, and inclusive, while also addressing the needs of employees through a strong commitment to gender equality and social inclusion (GESI).

Key Responsibilities

Finance :

• Set up and maintain a finance system that is in accordance with international audit standards and promotes accountability, transparency, and inclusivity.
• Ensure timely payment of relevant government taxes, adhering to national regulations and tax requirements.
• Establish and maintain strong financial controls and systems, ensuring all financial processes reflect gender-responsive budgeting .
• Ensure that EMEDO procurement procedures are followed, emphasizing the selection of vendors that support diverse and inclusive practices, particularly women-owned and marginalized community enterprises.
• Provide regular updates to the Executive Director and donors, ensuring that financial reports are transparent and reflect GESI-related expenditures.
• Develop and  maintain  banking  relationships  and  oversee  currency  management, ensuring risk mitigation in relation to currency fluctuations.
• Reconcile monthly expenditure, ensuring that all resources are managed efficiently, focusing on equitable allocation and gender inclusivity in the finance management system.
• Provide financial  guidance  and  capacity-building  for  EMEDO  staff,  focusing  on increasing financial literacy among women and marginalized groups.
• Lead the process of project and organizational budgeting, ensuring that gender and social inclusion components are integrated into budget planning and expenditure coding.
• Oversee  the   day-to-day   financial   operations,   ensuring   transparent   cash   flow management (cash disbursements and receipts) that supports GESI goals.
• Collaborate with  Program  Managers   and   Officers  to  ensure  that  the  budget management aligns with project outcomes, particularly those related to gender equality and social inclusion.

Human Resources Responsibilities:

• Support staff recruitment processes with a focus on promoting diversity, gender equality, and inclusivity at all levels of the organization.
• Oversee the employee orientation, development, and training programs to ensure that all staff are equipped with GESI-related skills and knowledge.
• Lead the performance management process, ensuring that:

o Annual  staff  goals  and  job  descriptions  incorporate  GESI-focused objectives.

o Performance  tools  are  designed  to  assess  contributions  to  gender equality and social inclusion.

o Mid-year and final appraisals are conducted with attention to GESI goals and timelines.

o Appraisal   documents   are    properly    filled    and   stored,   ensuring confidentiality and fairness.

o Leave records, including maternity/paternity and other gender-related leaves, are well-maintained and compliant with gender-sensitive policies.

• Collaborate with Program Managers to ensure staff contracts reflect GESI considerations.

• Promote well-being and safety in the workplace, ensuring compliance with policies that prevent harassment and promote a safe and inclusive work environment.
• Ensure that the organization’s HR policies (leave, maternity, paternity, gender equity) are gender-sensitive and fully implemented across all offices.

Qualifications, Experience, and Attributes: Minimum Qualifications:

• A Bachelor’s degree in Accounting, Finance, or a related field, with at least seven years of relevant work experience.
• At least  five  years  of  experience  in  a  Country  Finance  Manager  role  managing accounting and financial systems for development programs within non-profit organizations.
• 3-5 years of experience providing administrative support to both international and local organizations, including procurement, contracts management, and HR-related matters.
• Proficiency in QuickBooks multi-currency accounting software and experience in field- based accounting.
• Strong organizational and leadership skills, with a proven track record in managing diverse teams and promoting gender equity in the workplace.

Desirable Experience:

• Extensive experience  in  the  NGO/charities  sector  or  an  audit  firm  with  financial management responsibility.
• Demonstrated experience working in development and/or emergency contexts, with a focus on addressing the needs of marginalized groups, including women, youth, and people with disabilities.
• Understanding of donor compliance regulations and the ability to manage finances within donor requirements while ensuring a GESI-sensitive approach.
• Strong knowledge of safeguarding issues, including protecting vulnerable groups such as children, women, and marginalized community members.

Skills and Attributes:

• Strong analytical skills with attention to detail and the ability to assess financial risks and opportunities in relation to gender equality and social inclusion.
• Excellent communication skills with the ability to articulate financial information to diverse stakeholders, including donors and marginalized groups.
• Demonstrated HR skills with a focus on inclusive staff development and management practices.
• Ability to work in a dynamic environment and adapt to changes in project priorities while maintaining a GESI-sensitive approach.

How to apply

Submit your CV and job application letter describing your skills and experiences related to the job to emedobeatpp@gmail.com before  24 October 2024. All documents must  be in one PDF file.