Administration Officer Job Vacancy at Tanzania Investment and Consultant Group Ltd (TICGL)

Location: Dar Es Salaam, Tanzania

Reports To: Operations Manager

Introduction:

Tanzania Investment and Consultant Group Limited (TICGL) is a leading consulting and investment facilitation firm dedicated to driving economic growth and sustainable development in Tanzania. TICGL specializes in providing comprehensive business facilitation, investment advisory, economic intelligence, and capacity-building services to businesses of all sizes. Our mission is to empower stakeholders with actionable insights and innovative solutions to capitalize on Tanzania’s vast economic opportunities.

We are currently seeking a dynamic and experienced Administration Officer to join our team and contribute to the efficient operation of our organization.

Key Responsibilities:

1. Administrative Support
   • Oversee day-to-day administrative operations to ensure smooth functionality of the office.
   • Manage correspondence, schedules, and documentation for management and staff.
   • Maintain organized filing systems for records and reports.
   • • Supervise office facilities, supplies, and equipment to ensure efficiency and availability.
     • Coordinate logistics for meetings, conferences, and events.
     • Handle procurement of office supplies and liaise with vendors and service providers.Office Management

1. Human Resource Support
   • Assist in recruitment processes, onboarding of new employees, and maintaining personnel records.
   • Support the implementation of company policies and procedures.
   • Manage staff attendance records and leave applications.
2. Financial Administration
   • Process invoices, receipts, and petty cash management.
   • Support budgeting and tracking of administrative expenses.
   • Collaborate with the finance team to ensure compliance with financial protocols.
3. Communication and Coordination
   • Act as a point of contact for internal and external stakeholders.
   • Ensure timely communication across departments.
   • Address and resolve administrative issues efficiently.
4. Compliance and Reporting
   • Ensure compliance with company policies, local regulations, and safety standards.
   • Prepare periodic administrative reports for management.

Qualifications and Experience:

• Education: Bachelor’s degree in Business Administration, Management, or a related field.
• Experience: At least 3 years of experience in administrative roles, preferably within a consulting or investment environment.
• Skills:
  • Strong organizational and time management skills.
  • Excellent written and verbal communication in English and Swahili.
  • Proficiency in Microsoft Office Suite and administrative software.
  • Problem-solving ability and attention to detail.
  • Teamwork and leadership capabilities.

Key Competencies:

• High integrity and confidentiality.
• Ability to multitask and prioritize under pressure.
• Proactive attitude with a focus on continuous improvement.
• Strong interpersonal and negotiation skills.

How to Apply:

Interested candidates are invited to submit their CV and a cover letter detailing their suitability for the position to Email Address: economist@ticgl.com by 15/01/2025.