
Website PASADA
PASADA is a faith based organization operating under the Catholic Archdiocese of Dar Es salaam.h
Administrative Assistant Job Vacancy at PASADA
Administrative Assistant (1 Position)
Posted on: 14 Jun, 2024
Position Title: Executive Personal Assistant
Reports To: Executive Director
Location: Chang’ombe, Temeke
Employment Type: Full-Time
Duration: 1 Year Renewable
Position Summary:
The Executive Personal Assistant will provide high-level administrative support to the Executive Director, ensuring efficient operation and seamless coordination of the executive’s day-to-day activities. The ideal candidate will be highly organized, proactive, and capable of managing multiple tasks with precision and discretion.
Key Responsibilities:
Administrative Support:
- Manage and maintain the executive’s calendar, including scheduling appointments, meetings, and travel arrangements.
- Screen and direct phone calls, emails, and other communications to the appropriate parties.
- Prepare and edit correspondence, reports, presentations, and other documents as needed.
- Coordinate and manage logistics for meetings, including booking venues, arranging catering, and preparing meeting materials.
- Ability to organize and coordinate trainings.
Travel Coordination:
- Arrange and manage detailed travel plans, itineraries, and agendas for domestic and international trips.
- Handle travel-related expenses and submit expense reports promptly.
Project Management:
- Assist in the planning and execution of special projects and initiatives as directed by the executive.
- Conduct research, compile data, and prepare briefs for meetings and projects.
Confidentiality and Discretion:
- Maintain confidentiality and handle sensitive information with the highest level of discretion.
- Act as a trusted liaison between the executive Director Office and internal/external stakeholders.
Office Management:
- Oversee office supplies and equipment, ensuring the executive’s office is well-maintained and organized.
- Liaise with IT and facilities to resolve any office-related issues promptly.
Relationship Management:
- Build and maintain positive relationships with internal and external contacts on behalf of the Executive Director.
- Represent the Executive Director professionally in all interactions.
Qualifications
Education:
- Bachelor’s degree in Business Administration, Human Resources, Communications, or a related field preferred,
- Masters will be an added advantage.
Experience:
- Minimum of 3 years of experience as an executive assistant, personal assistant, or in a similar role.
- Experience supporting C-level executives is highly desirable.
Skills:
- Excellent organizational and time management skills.
- Strong verbal and written communication abilities.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to work independently and handle multiple tasks simultaneously.
- High level of professionalism and confidentiality.
- Strong attention to detail and problem-solving skills.
Personal Attributes:
- Proactive: Takes initiative and anticipates the needs of the executive.
- Adaptable: Thrives in a fast-paced environment and can adjust to changing priorities.
- Reliable: Demonstrates a strong work ethic and commitment to excellence.
- Personable: Exhibits a friendly and approachable demeanor.
Working Conditions:
- Full-time position with typical office hours; may require occasional evening or weekend work.
- Potential for travel as required by the Executive Director schedule.
Job Application Procedure:
Please send your application letter along with the updated curriculum vitae (CV) in one document to recruitment@pasada.or.tz In your CV, please indicate three reputable referees. Send your application before 23rd June,2024
The application letter should be addressed to,
Executive Director,
PASADA Tanzania,
- O. Box 70225,
DAR ES SALAAM, Tanzania.
For more information, visit us: https://www.pasada.or.tz/blog
NB: Hand delivery will not be considered