Website Embassy of France in Tanzania
French Embassy in Dar es Salaam
Administrative Officer Job Vacancy at the Embassy of France in Tanzania
ADMINISTRATIVE OFFICER
EMBASSY OF FRANCE IN TANZANIA
PLACE OF WORK: Ambassade de France en Tanzanie — 7 Ali Hassan Mwinyi Road — DAR ES SALAM
JOB TITLE : ADMINISTRATIVE OFFICER
Date of Commencement : from June 5th, 2023
Main duties
1/ Protocol affairs :
– Management of official correspondences of general nature with local authorities;
– Processing permits for diplomatic and non-diplomatic staff;
– Processing diplomatic staff arrival and departure documentation (customs exemptions, airport passes, vehicle
registration, renewal of driving license) as well as any type of imports ;
– Welcoming VIP guest / Government officials during ceremonies/ events.
2/ Administration :
– Workclosely with external service such as national providers (Tanesco, Dawasco, TTCL);
– Managing Staff record for NSSF and WCF and make follow up of the receipts;
– Responsible for maintaining the Embassy’s contact list;
– Perform other tasks as assigned by the Head of Administration.
3/ Operating Standard/Switch Board
4/ Management of the driver’s schedule
5/ Press Officer’s back up
NOTE IMPORTANT : The list of duties above is indicative
Connaissances
DIPLOMAS REQUIRED : Bachelor’s degree or Advance Diploma in administrative affairs
LANGUAGES : Proficiency in writing, reading, speaking Swahili, English and French
IT KNOWLEDGE : Basic IT knowledge (Word, Excel, internet apps )
Personal qualities
Duty of confidentiality and probity
Be able to work with constrained deadlines in a multicultural environment
Attention to details
DATE BY WHICH THE POSITION MUST BE FILLED: From June 5, 2023
DURATION OF THE MISSION: Recruitment on a one-year renewable fixed-term contract, subject to a three-month trial period
Applications (CV + letter of motivation) must be sent to the SGA of the French Embassy in a sealed envelope before 30/05/2023 deadline