Camp Operations Accounts Assistant Job Vacancy at Asilia lodges and Camps LTD

EMPLOYMENT OPPORTUNITY

COMPANY NAME:                            ASILIA LODGES AND CAMPS LTD

POSITION:                                        CAMP OPERATIONS ACCOUNTS ASSISTANT

DEPARTMENT:                                  FIELD OPERATIONS

LOCATION:                                       NATIONAL PARK

REPORTING STRUCTURE:                CAMP MANAGER, FIELD OPERATIONS AND FINANCE

At Asilia we aim to be an Organization that offers Better Experiences and Strong Positive Impact

We give people joy and appreciation in iconic wildlife & wilderness areas in a way that makes a positive lasting impact on the environment and its people. Behind the scenes, we diligently build our operational, sustainable and marketing/sales capabilities and access to capital to enable scaling up the experience and impact.

As a Camp Operations Accounts Assistant, you required to be physically and mentally strong enough to assist the camp manager to oversee the camp administration and prepare the camp reports. As a Camp Operations Accounts Assistant you should have strong organizational, interpersonal, accounting and communication skills, along with comprehensive technical knowledge of store keeping operations and ability to supervise.

As a Camp Operations Accounts Assistant, you should ensure accurate and timely camp reports are prepared to assist management in timely decision making while ensuring set controls have been adhered to.

This Job Description is your guide to achieving these objectives by outlining your daily duties & responsibilities.  WE BELIEVE IN BETTER!!

DUTIES, RESPONSIBILITIES & PERFORMANCE STANDARDS

                Daily Duties

• • Capture transactions for both internal usage and transfers i.e. beverage, food, housekeeping, fuel, spare parts consumptions, medicine, first aid, weather report, empty report and shop sales on daily basis and/or weekly basis.
  • Ensure stock take in camps are done twice a month
  • Ensuring every stock item has bin card
  • Perform month end stock counts and generate inventory worksheet before stocktaking
  • Maintaining Job card and repair history of each vehicle
  • Responding to queries from Camp Manager, Base Operations and finance department
  • Prepare stock variance report and inventory reconciliation
  • Ensure proper hand over is performed at the Camp before off days/annual leave

• Ensure that minimum and maximum stock levels are observed
• Confirm the quality of all goods received in terms of quantity and expiry date
• Ensure that all issues requisitions are authorized and done using FIFO
• Ensure daily revenue and cost reports are accurately and promptly prepared
• Ensure the revenue receipts on hand agrees with the revenue shown on the shop report and bed night report
• Ensure the damaged shop items are promptly reported for replacement
• To liaise with front of house managers to ensure guests are briefed on the availability of shop items and the means of payments available
• Ensure all the items sold have receipts
• Ensure all items have price tags
• Ensure the prices that are on the price tags are also on the shop control sheet/Point of Sale

• • Data entry for all fees paid at camp (i.e. park fees, camping/concession fees, activities, etc.).
  • Handling TANAPA/NCAA Cards – Issue and safeguard the cards.
  • Ensure strict precautions on overpayment and penalties
  • TANAPA/NCAA reports are accurately and timelessly prepared
  • Data entry for all petty cash payments with proper supporting and authority.
  • Arrange for replenishment in order to maintain approved float.

Personal attributes

• Strong analytical skills
• Proven ability to work under pressure
• Attentive to details
• Good numerical skills
• Ability to be proactive and good team member
• Computer literate
• Good interpersonal skills
• Excellent written and oral communications skills
• Ability to handle confidential information professionally
• Honest and of impressive integrity

QUALIFICATIONS:

• Educational Background: Must possess a degree / diploma in Accounting, Finance, or any other business-related field.
• Professional Experience:
  • Minimum of two years of experience in financial analysis, financial reporting, and stock tracking and stores management.
  • Proven experience in camp management, including stock taking and inventory control.
• Skills and Competencies:
  • Strong organizational skills with the ability to manage resources efficiently.
  • Keen attention to detail and a high level of accuracy in data entry and financial reporting.
  • Ability to prioritize tasks and meet deadlines in a fast-paced environment.
  • Proficiency in general math skills and financial data analysis.
  • Excellent communication skills, both written and verbal, with good email etiquette.
• Work Environment:
  • Willingness to work in remote national park bush environments, adapting to challenging and dynamic condition.

If you meet the requirements and interested in this exciting opportunity, please send your application and resume in only one Pdf document not later than 12^th April 2025 to   emmanuelc@asiliaafrica.com

Only shortlisted candidates will be contacted

Hard copy or Hand delivery will not be considered

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