Clearing & Forwarding Administrator Job Vacancy at Alistair Group

Alistair is one of East and Southern Africa’s fastest growing service companies, providing a variety of self-delivered logistics solutions with core competencies in road freight and operational hire of material handling equipment. The business has gone from strength to strength, growing quickly in both its geographical coverage and variety of services offered to clients. At the moment, the Group employees over 400 personnel, delivers services across sixteen countries and is poised for significant further expansion.
Core Services:

• Forwarding
• Customs & Clearance
• Energy Industry Support Services
• Equipment Rental
• Commodity Trading
• Integrated Solutions
• Warehousing
• Ocean Freight

Industries:

• Mining
• Oil & Gas
• Agriculture
• Construction
• Explosives
• Renewables

Vision
To be known as the Company that makes Africa work better.

Company Behaviours
Honesty, Customer Focus, Continual Improvement, Humility, and Safety.

Accountabilities & Responsibility Areas
Responsible for tracking and updating shipment location and clearing status.
Responsible for gathering documents and physically filing all shipment documentation
Responsible for gathering documents and updating the electronic shipment and client database.
Perform any other relevant duties that may be assigned by the supervisor within the scope of the position
Online GCLA applications for importations, transport and cargo exportations
Ensure all Local shipment updates are timely done for all other clients
Track and ensure all current shipment ETA’s are updated and any issues if any, are timely communicated
Properly drafted letters with no grammatical errors are lodged
Ensure Online TFDA applications done as soon as full set of documents are received
Flatbed letters are well prepared and lodged upon shipment arrival
Ensure all shipment releases are attached on the Google folder and uploaded on the clearing intranet folder
Clearance invoices and receipts properly scanned and saved on the respective shipment folders on Google drive
Attaching JC on smart sheet for each respective shipment
Add new shipments on smart sheet, once new pre alerts are received
Checking and crosschecking on all the pre alert documents received and requesting for necessary

Education, Skills & Qualifications

• Post Graduate Education in business management or similar field of study.
• Operations Management – Desired
• 3 years’ experience in operations management, and clearing/forwarding
• IT Literate, specifically on all MS Office applications and data management systems.
• Logistics / Service Support experience
• Innovative and creative thinking
• Excellent customer management skills
• Strong initiative and problem-solving techniques
• Strong leadership and influencing Skills
• Strong Communication Skills

The Company reserves the right to withdraw from the recruitment process at any time, at its sole discretion. The sharing of any aptitude test, assessment, or invitation to an interview does not constitute an offer of employment or guarantee any future employment with the Company. Candidates acknowledge that progression through any stage of the recruitment process does not imply or ensure an eventual offer of employment.