Key Responsibilities

1. Payroll Administration

• Oversee timely and accurate processing of employee payroll.
• Verify inclusion of all new staff in the payroll system and ensure all required documentation is complete.
• Review and approve computation of employee earnings, deductions, and statutory contributions.
• Coordinate submission of statutory payroll returns (PAYE, NSSF, NHIF, WCF, SDL, etc.) within regulatory deadlines.
• Validate final dues for employees exiting the organization.
• Escalate payroll system discrepancies or issues to the Compensation and Benefits Specialist for resolution.

2. Benefits Administration

• Coordinate employee medical, pension, and insurance benefits in accordance with company policies and statutory requirements.
• Maintain accurate and up-to-date records of employee benefits.
• Liaise with pension scheme administrators to ensure timely remittance of contributions and the processing of member exits.
• Facilitate submission of complete pension documentation for new joiners and exiting employees.
• Assist employees in understanding their benefits and resolving related queries.

3. Compensation and Policy Compliance

• Ensure compliance with company policies, labor laws, statutory obligations, and collective bargaining agreements.
• Verify that loan and advance applications adhere to the company’s Loans and Advances Policy.
• Support job evaluation processes, salary surveys, and compensation benchmarking exercises.
• Prepare periodic reports on payroll, benefits utilization, and compliance indicators.

4. Data Management and Reporting

• Maintain accurate employee compensation and benefits data within HR systems.
• Generate and submit regular payroll and benefits reports to management.
• Support internal and external audits relating to payroll and benefits.
• Maintain an updated database of expatriate work permits and renewal timelines.
• Facilitate renewal and cancellation of expatriate permits during onboarding and exit processes to ensure immigration compliance.
• Liaise with expatriates and external consultants for smooth transitions during onboarding and separation.

Qualifications

• Bachelor’s degree in Finance, Human Resources, Accounting, or a related field.
• CPA Certification is required.
• Strong knowledge of labor laws, statutory benefits, and prevailing market trends.

Experience

• General Work Experience: Minimum of 5 years.
• Role-Specific Experience: At least 3 years in a similar Compensation, Benefits, or Payroll role.
• Industry Experience: Experience in manufacturing or FMCG environments is preferred.