Website Mercy Corps
Mercy Corps is a leading global organization powered by the belief that a better world is possible.
This position is pending funding
About Mercy Corps
Program / Department Summary
General Position Summary
- Maintain and oversee the workflow processes for operations, finance and grants.
- Review key programme protocols, processes and guidance, in conjunction with operations, finance, grant, and Monitoring and Evaluation (M&E) teams, recommending design improvements and efficiencies where needed.
- Ensure activity budgets are developed, led by the Finance and Sub grants Manager in cooperation technical teams, maintaining a master collation of activity budgets that details activity priorities, resource and security needs.
- Oversee responses to internal and external financial/compliance audits.
- Supervise the day-to-day performance of direct reports, ensuring that they understand their roles, coaching them to succeed and providing them with feedback and technical and administrative support that they require in meeting their performance objectives.
- Responsible for the financial management of the Wajibika programme, including quality controls, cost reporting, forecasting and tracking in collaboration with the Finance and Admin Lead.
- Provide recommendations on the overall financial management and performance of the programme and work in close collaboration with Mercy Corps Europe (MCE) team to monitor costs.
- Regularly participate in calls with the MCE and support the maintenance and updating of the programme Activity-Based Budget (ABB) and forecast.
- Mitigate project risks and protect the programme against fraudulent practices through adherence to the programme’s schedule of authorities.
- Ensure strict implementation of a sound internal control system and take appropriate actions against any violation of the system.
- Review Mercy Corps, and sub-contractor invoices prior to submission to FCDO for accuracy.
- Approve payment requests, and review and approve financial vouchers.
- Release bank payments and hold bank signatory authority for the programme as well as provide quality control and risk management for finance functions.
- Conduct monthly ABB forecast review.
- Oversee grants team and provide quality control and risk management.
- Review all Request for Applications (RFAs) and liaise with Team Leader, Deputy Team Leader and MCE for approval.
- Draft all Requests for Grant Approval as required by the contract.
- Provide management oversight and quality control for the administrative operations of the programme, including procurement, inventory management, and reporting as per the donor and Mercy Corps standards.
- Oversee programme procurement and review disposition plans in line with annual workplan.
- Review/draft all requests to FCDO for procurement approvals.
- Provide input and support to technical teams on travel, logistics, and quality delivery of country-level initiatives and activities, including trainings, forums, and other high-visibility events.
- Act as the programme’s Security Focal Point, ensuring security plan is updated annually and disseminated to staff. Ensure phone tree is updated.
- Share security alerts with travelers and all staff as appropriate.
- Respond to urgent client requests, including budget scenarios, scope of work development, and other tasks as needed.
- Work with the Finance and Admin Lead and MCE to draft/review contract deliverables – including Quarterly Financial Report, Inventory and Asset Report, Annual Value Added Tax Report.
- Review and/or prepare regular and ad hoc requests for reports to the donor, including inventory disposition, local taxes, activity budgets, etc.
- Other duties as assigned
Accountability to Participants and Stakeholders
Knowledge and Experience
- Bachelor’s degree in Finance, Business Administration, Public Administration, Economics or other relevant field. A Masters degree is preferred.
- CPA(K) qualification is required.
- Minimum of twelve (12) years’ experience implementing donor-funded development projects, to include Project Administration, Operations and Procurement.
- Minimum of ten years of supervisory experience and proven ability to manage teams of professionals to produce key results.
- Detailed knowledge of donor rules and regulations, preferably with experience implementing a UK government-funded contract.
- Demonstrated record of results-driven project management and an ability to creatively solve complex organisational issues and foster ownership within teams.
- Strong writing skills and experience in developing budgets, reports and workplans.