Field Finance & Administration Manager Job Vacancy at Wildlife Conservation Society (WCS)

Job Description 

Title: Field Finance & Administration Manager-Marine

Location:   Options of Zanzibar/Tanga /Dar es Salaam office Tanzania.

Reports To:  Marine  Program Director, with a dotted line to Country Finance &

Administration Director

Direct Reports:   All staff in the Finance and Administration Unit in the marine program.

Purpose:

The purpose of this position is to oversee the financial and administrative aspects of the management of the Marine program (Zanzibar and Tanga).  S/he will report to the Marine Program director, and maintain close liaison with the Country Finance & Administration Director

Responsibilities

Financial Management

• Responsible for managing the project’s finances.
• Preparation of monthly financial reports and send to the Country Finance & Administration Director.
• Keep track of project field advances to staff, ensuring that advances are accounted for in a timely manner according to WCS procedures.
• Assist in preparing donor financial reports as assigned to the Country Finance and administration Director and Grants manager for review.
• Prepare monthly budget follow-up files.
• Support reporting efforts on a monthly, quarterly, and annual basis as requested.
• Coordinate with the Country Finance & Administration Director to analyze variances and suggest corrective actions if necessary.
• Ensure that all transaction on the voucher has been well-coded before booking into the journal or SAP.
• Payroll administration for locally hired staff and ensure timely payment of taxes and other statutory deductions e.g. NSSF/ZSSF.
• Responsibility for the payment, monitoring, and Accounting of all project bills eg water bills, electricity etc.
• Ensure compliance with financial requirements; Organization policies and procedures; and local laws; and meet donor conditions and requirements
• Maintaining an effective filing system of financial documents and ensuring that all payment documents are stamped “PAID” to prevent resubmission for another payment

Audits and internal controls

• Ensure proper implementation and respect of relevant policies and procedures.
• In coordination with the Country Finance & Administration Director support local audits relating to accounting, tax, and labor matters
• Provide required documentation for samples selected by auditors.

Cash management and payments

• Prepare monthly projections from departments in the project/program and prepare cash requests for review by the Country Finance & Administration Director, Monitor cash balance in the bank account and movements within the project to ensure that sufficient funds are available to meet the project’s operation needs.
• Reconcile records of bank transactions (monthly bank reconciliations), and accounts balances and report discrepancies/errors found in records so that can be fixed.

Subawards

• Conduct regular site visits in accordance with WCS’s procedures
• Review subgrantee financial documentation and prepare feedback related for the review

Assets management.

• Ensure that an up-to-date inventory of all program equipment and assets is maintained;

Field Finance & Administration Manager Job Vacancy at Wildlife Conservation Society (WCS)

People Leadership

• Effectively manage performance; developing team members in order to maximize their contribution to the team and organization
• Supervise the work of the Finance team in the marine program
• Support staff engagement by maintaining a positive team environment

Perform other tasks as requested by the Country Finance & Administration Director.

Experience and Technical Skills

• Bachelor’s Degree in Accounting or Finance or related field from recognized institution (Master’s Degree preffered)
• CPA / ACCA holder and active member of professional accountancy body.
• Minimum of 5 years post qualification experience in financial management for NGOs, of which at least 2 years must be at a senior level Required.
• Familiarity with donors (USG, BAF..) rules and regulations is required.
• Experience in monitoring budgets, cash flow management, and systems development.
• Demonstrated sound and in-depth knowledge of GAAP, Financial Accounting, Management Accounting, Financial Management, and Taxation Law of Tanzania. Experience using an ERP system § Advanced knowledge of Excel is required.
• People management experience is desirable.
• Fluent in English.

Skills and Abilities

• Attention to detail.
• Ability to work under pressure.
• Excellent planning and prioritization skills. Demonstrated ability to meet deadlines.
• Strong analytical/problem-solving skills.
• Ability to work independently and to work effectively in a diverse team environment.
• Excellent communication skills (oral and written).
• Able to demonstrate commitment to WCS’s Values and a working style and approach

Application Instructions

Qualified candidates should send :

• Cover letter and CV Only
• Applications should be sent via email to:

WCS Tanzania addressed to the County Director at

wcshrtanzania@wcs.org with the heading:  “Application for Field Finance & Administration Manager-Marine Vacancy ”

3.)Applications should be submitted by:  October 31^st  2023  5:00 PM EA TIME

Position is Open for Tanzanian Nationals Only