Fleet Mechanic Clerk Job Vacancy at IOM

 POST DESCRIPTION

SECTION 1

Position Information

SVN		IOM/KSU/006/2024
Position Title		Fleet Mechanic Clerk
Position Grade		G-3
Duty Station		Kasulu, Tanzania United Republic Of
Duration		1 Year with possibility of extension
Position Numb	er	20067332
Job Family		Support
Organizational	Unit	Procurement & Logistic Unit
Is this a RegionPAC, Liaison Country Office	al, HQ, MAC, Office, or a  based position?	Country Office
Position rated	on	Rated
Overall Supervi	sion	Procurement and Logistics Officer
Reports directl	y to	Fleet Management Assistant
Number of Dir	ect Reports	0

SECTION 2

Organizational Context and Scope

Since the inception of IOM in 1951, Movement Operations have been and continue to be a fundamental pillar of the Organization’s work. The organized movement of persons in need of international migration assistance is a primary mandate of the Organization and a cornerstone of IOM’s operations. This mandate has resulted in the international transport of more than 15 million migrants and refugees worldwide. Movement Operations departments in various IOM missions, coordinated under the division of Resettlement and Movement Management (RMM) in the Department of Operations and Emergencies (DOE) at IOM’s Geneva Headquarters, are responsible for all aspects of travel for migrants and refugees under IOM’s auspices, in accordance with the various framework agreements with resettlement and receiving Governments and partners across the spectrum of the Organization’s programmes.

Under the overall guidance of the Procurement and Logistic Officer, and under the direct and technical supervision of the Fleet Management Assistant, the incumbent will be responsible for maintaining IOM vehicles, trucks and generators in a safe manner as well as assisting in the duty for the overall management and oversight of all Fleet Management activities.

The Fleet Mechanic Clerk is responsible for performing routine maintenance, servicing, and repairing of all IOM vehicles, trucks and generators as well as assisting with the fleet operations in accordance with the procedures, normative guidelines and business rules set by IOM. The Fleet Mechanic Clerk must be able to compete all fleet maintenance processes and ensure that assets meet IOM specifications always, specifically, the Fleet Mechanic Clerk is responsible to carry out the following:

SECTION 3

Responsibilities and Accountabilities

1. Be responsible for maintaining the below tasks:
   • The vehicles/trucks maintenance forms and the log sheets (in case of service and repair).
   • The vehicles/trucks fuel records.
   • The vehicles/trucks logbook.
   • The drivers’ attendance sheets.
   • The drivers’ operating roster.
   • The spare parts consumption records and shipments coming from Dar es salaam.

2. Provide clerical assistance to the Fleet Management Assistant with the drivers’ attendance sheets, verifying the contract duration for each driver, confirming the monthly invoices are correct, and assisting with the preparation and the transfer of vehicles/trucks from point to point.

3. Provide timely data entry of the information submitted by the fleet management assistant, logistics and procurement officers, and operations officers into the appropriate data sheets as well as the data provided in the log sheets, checking the accuracy of the information before processing data into the system.

4. Maintain confidentiality of all data received and input to the systems, Database update and management, archiving system update and management.

5. Inspects and drives repaired vehicles to verify repairs, raises vehicles, using hydraulic jack or hoist, to gain accesses to the mechanical units bolted to underside of vehicles.

6. Removes unit such as engine, transmission, or differential, using wrenches, portable air hoist, and transmission jack, disassembles units and inspects part for wear, using micrometers, callipers, and thickness of gauge.

7. Repairs or replaces parts such as pistons, rods, gears, valves, and bearings using mechanical hand tools, overhauls or replaces carburetors, blowers, generators, distributors, starters, and alternators.
8. Rewires ignition system, lights, and instrument panels.
9. Relines and adjusts brakes, aligns front end, repairs or replaces shock absorbers, and solders minor leaks in radiator, Mends damaged body and fenders by hammering out or filling in dents and welding broken parts.
10. Replaces and adjust headlights, and installs and repairs accessories; such as heaters, mirrors, and windshield wipers, makes minor repairs to vehicles and generators, such as replacing spark plugs, batteries, and light bulbs, and connecting loose wires.
11. Troubleshoots air systems, and electrical, Maintains work area in a clean and organized manner.
12. Perform such other duties as may be assigned.

SECTION 4

Required Qualifications and Experience

EDUCATION

• A Bachelor Degree with a minimum of one year of working experience in the related field.
• Or High School Certificate/Diploma from an accredited educational institution with three years of working experience.

EXPERIENCE

• A minimum of three (3) years of relevant experience
• Experience in providing maintenance and repair services for buses is an added advantage.

SKILLS

• Computer Literacy in Windows
• Knowledge in Microsoft Office application package.
• Strong interpersonal and communication skills.
• Possession of driver’s license for both light vehicles and buses is a clear advantage.

SECTION 5 Languages

REQUIRED

• Knowledge of both languages English and Swahili is required (oral and written).

DESIRABLE

• Working knowledge of French and/or Spanish is an advantage.

SECTION 6

Competencies^[1]

The incumbent is expected to demonstrate the following values and competencies:

VALUES – All IOM staff members must abide by and demonstrate these five values:

Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.

Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges. Courage: Demonstrates willingness to take a stand on issues of importance.

Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

CORE COMPETENCIES – Behavioral indicators – Level 1

Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.

Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.

Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring, and motivational way.

OTHER:

The UN system in Tanzania provides a work environment that reflects the values of gender equality, teamwork, diversity, integrity, a healthy balance of work and life and equal opportunities for all, including persons with disability.

Female candidates and qualified persons with disabilities are encouraged to apply for UN vacancies and are protected from discrimination during all stages of employment.

NO FEES:

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training, or other fee). IOM does not request any information related to bank accounts.

HOW TO APPLY:

Interested candidates should fill in the PH form, submit CV’s and cover letter indicating Vacancy Number with 3 professional references and contacts to email address: tzvacancy@iom.int 

The vacancy is open for both internal and External candidates Tanzanian national only.

Only e-mail applications will be considered.

Posting period: From 05^th February 2024–18^th February 2024

Competencies and respective levels should be drawn from the Competency Framework of the Organization.

PH Form

PH Form (MS Word)