Grant and Finance Officer – CARE Tanzania

 Organizational Background

CARE is a global humanitarian and development organization committed to fighting poverty and protecting human dignity. CARE Tanzania, part of the wider CARE International network, works to create a world of hope and social justice by empowering the most vulnerable—especially women and girls—to exercise their rights and improve their well-being.

 Position Details

 Job Summary

The Grant and Finance Officer ensures that all financial transactions and grant-related processes comply with CARE’s financial policies, donor regulations, statutory requirements, and accepted accounting standards.

Key aspects of the role include:

• Preparing accurate and timely financial reports for management and donors.
• Managing awards and sub-awards in line with policies and donor requirements.
• Providing financial guidance, technical support, and capacity building to staff and partners.
• Overseeing accounting operations, payments, financial records, and bank coordination.

 Key Responsibilities

1. Financial Compliance for Program Grants

• Ensure staff and partners understand and implement donor and CARE financial regulations.
• Verify all project financial transactions and documentation for compliance.
• Conduct regular field visits, capacity-building sessions, and financial reviews.
• Maintain program files (contracts, budgets, plans) and manage award/sub-award documentation.
• Support internal/external audits and follow up on implementation of audit recommendations.

2. Sub-Award Management

• Participate in the selection, implementation, monitoring, and close-out of sub-agreements.
• Guide partners on compliance with donor rules, CARE policies, and statutory requirements.
• Maintain a sub-grants tracker, monitor liquidations, and prepare monthly aging analyses.
• Prepare and follow monitoring plans and report identified issues.
• Draft modifications to partner funding agreements, including budget updates.

3. Financial Reporting and Analytical Reviews

Internal Reporting

• Review project budgets to ensure financial compliance.
• Prepare monthly Budget Variance Analyses for budget holders.
• Conduct periodic financial reviews to track project performance.

Donor Reporting

• Prepare timely and accurate donor financial reports in line with agreements.
• Lead the preparation of budget amendments and modification requests for donor approval.

4. Accounts Payable and Receivable

• Oversee accurate recording of AP/AR transactions in PeopleSoft (PS).
• Review and verify supporting documents, account codes, and compliance.
• Reconcile AP/AR balances monthly and flag errors or required adjustments.
• Ensure proper withholding tax recording and timely submission to authorities.
• Process accruals, prepaid expenses, staff/sub-grantee liquidations, and receipts.

5. Treasury Management

• Prepare quarterly cash projections and forecasts for assigned projects.
• Coordinate banking operations and manage payments to staff, vendors, and partners.
• Support timely donor billing in collaboration with the Senior Award and Sub Award Manager.
• Maintain and monitor petty cash when required, including spot checks.
• Review bank statements, analyze charges, and support the Shared Service Centre during reconciliations.

 Qualifications and Experience

• Education: Bachelor’s degree in Accounting, Finance, Commerce, or related field.
  Postgraduate qualifications are an added advantage.
• Experience: Minimum of 3 years of experience in Finance/Accounting.
  Experience in an International NGO is an added advantage.

 Technical Competencies

• Relationship Building
• Effective Communication
• Delivering Results
• Influencing and Advocacy
• Inclusion & Gender Sensitivity
• Adaptability

➡️ Application Information

Interested candidates should apply through the application link provided in the official job announcement.

CARE is an equal opportunity employer.
Women and persons with disabilities are strongly encouraged to apply.

Apply using the link below
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