Office Administrator Job Vacancy at EACOP

Vacancy Announcement

Job Title: Office Administrator
Job Type: Full Time
Reports to: General Service Officer
Location: Tanga, Tanzania

Who We Are

The East African Crude Oil Pipeline (EACOP) project is a Midstream development located across Uganda and Tanzania. It includes a nearshore Marine Storage and Export Terminal (MST). Once completed, EACOP will operate a 1,443 km long electrically heated crude oil export pipeline that transports oil from Kabaale – Hoima in Uganda to the Chongoleani Peninsula near Tanga Port in Tanzania, for crude export to international markets.

Job Dimensions / General Job Description

The Office Administrator will be responsible for ensuring the smooth running of the EACOP Tanzania – Tanga Branch Office. Duties include travel and accommodation coordination, expense tracking, meeting organization, guest reception, and general office management.

Duties & Responsibilities

• Travel and Accommodation Coordination: Arrange travel and accommodation for both visiting and resident employees, ensuring logistical needs are met efficiently.
• Expense Tracking and Record-Keeping: Maintain accurate financial tracking of office expenses such as LUKU bills, meals, and other costs.
• Meeting and Event Organization: Organize meetings, schedule appointments, and coordinate catering for company events.
• Telephone and Correspondence Management: Manage incoming phone calls, emails, letters, and packages, ensuring timely responses.
• Guest Reception and Hospitality: Greet and welcome guests, providing a courteous and professional first impression.
• Reception Area Maintenance: Maintain a clean and organized reception area, ensuring all necessary stationery and materials are readily available.
• Office Safety and Operations: Ensure a safe working environment for staff and visitors, overseeing office facilities.
• Office Supplies Management: Order and manage office supplies, maintain accurate inventory records, and handle related procurement.

Health, Safety & Environmental Responsibilities

EACOP is committed to health, safety, and environmental (HSE) policies. The employee is expected to:

• Comply with H3SE policies and Life Saving Rules.
• Actively participate in and promote HSEQ culture.
• Stay vigilant and maintain continuous awareness of unsafe conditions.
• Communicate any HSE-related concerns to management.
• Maintain a safe, clean, and organized workspace.

Academic Qualifications

• Bachelor’s degree in Administration or any related field.
• English proficiency.

Experience Required

• Minimum of 4 years in an administrative role.
• Proven ability to multitask, work independently, and manage competing demands.
• Strong interpersonal skills.
• Ability to work under stress.
• Knowledge of HSE (Health, Safety, and Environment) protocols.
• Competent computer skills (Word, Excel, PowerPoint).

How to Apply:

Interested candidates should submit their CV along with a cover letter explaining why they are suitable for this position. Additionally, provide the details of three referees, one being your most recent employer. Please submit your application only through ANY of the contact information provided below.

• Air Swift: airswift.com
• CCL: tanzania@cclglobal.com
• IMI: imi-tanzania@imi-eag.com
• ITM: recruitmenttanzania@itmafrica.com
• Qsourcing: recruitmenttanzania@qsourcing.com
• Seaowl: sestz@seaowlgroup.com

Application Deadline: 30th September 2024

Note: No payment is required at any stage of the recruitment process.