Properties Management Officer at the Irish Embassy in Tanzania

The Embassy of Ireland in Dar es Salaam is recruiting for the position of Properties Management Officer. This position will form part of the Embassy of Ireland Administration Team and will hold responsibility for maintaining and upgrading the properties of the Embassy of Ireland.

Mission: Our mission is to promote and protect abroad the values, interests, and economic well-being of Ireland and its people. We do this under the political direction of our Ministers, through our staff at home and through our Embassy network abroad.

Main Responsibilities:

• Ensure the health and safety of the staff by adherence to Embassy safety guidelines.
• Ensure properties and facilities are well maintained and are in good condition.
• Prepare for and respond to emergency issues that arise, which breach the safety, security, or usability of facilities.
• Schedule routine inspections and emergency repairs with outside vendors when required.
• Oversee building projects and renovations.
• Create reports on maintenance, repairs, safety, and other occurrences for supervisors and other relevant staff.
• Maintain records of utility usage (generator, solar installation, electricity, and water).
• Ensure that contracts with service providers for office equipment maintenance, supply of goods (consumables), and services are operational and that the quality of services is delivered.
• Manage transport and logistics.
• Manage maintenance and supplies for the Embassy vehicle fleet.
• Monitor the correct usage of vehicles in line with Embassy policies.
• Assist the Embassy as a back-up driver during busy periods.

Note: The Properties Management Officer will have access to an Embassy vehicle in the course of daily duties.

Requirements:

Essential:

• An Advanced Level Certificate of Education or Diploma.
• Advanced mechanical skills and knowledge of plumbing, electricity, and other building systems.
• At least 5 years of working experience in a similar field and setting requiring a high standard of outputs.
• Ability to drive and possess a clean driving licence Class C.

Essential Skills Required:

• Excellent communication skills in both English and Kiswahili.
• Excellent interpersonal skills, with the ability to develop effective working relationships with people at all levels and different cultures, and the ability to work both independently and as part of a team.
• Ability to use email and software packages e.g. MS Word, Excel, Outlook.
• Ability to manage time, organise, problem solve and prioritise work schedules.
• Ability to use repair tools.
• Ability to lift heavy equipment and comfortable standing or walking for long periods of time.
• Ability to act with utmost integrity and pursue work in an ethical manner.

Desirable:

• Experience working with other Embassies or international organisations, reputable hotels, serviced properties, or companies.

Terms and Conditions of Employment: