Purchasing Officer Job Vacancy at Médecins Sans Frontières

Title: Purchasing Officer
Duration: 12 months (Fixed Term Contract) – Full time position (100%)
Direct Reports: Supply Supervisor
Location: Nduta Camp and Kibondo (Kigoma Region)

FOR NATIONAL STAFF ONLY
INTRODUCTION:
Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, natural disasters and exclusion from healthcare. MSF offers assistance to people based on need, irrespective of race, religion, gender or political affiliation. MSF is therefore guided by the principles of neutrality and impartiality. These principles must apply to all MSF staff.

Required Criteria:

Minimum Educational Qualification:
• Essential secondary education; commerce related studies desirable.

Experience:
At least 2 years’ experience in supply chain related jobs
Languages:
• Essential mission language: English and Swahili (Kirundi and/or French will be a plus.)
Objectives of the position:
• Performing the day to day purchasing activities in a particular supply office (coordination or project level) according to MSF protocols and standards in order to ensure an optimal running of the mission/ project.

Main Responsibilities:
• Performing on a day to day basis the purchasing activities of a supply office, analysing market sources and competitive pricing conditions among different suppliers in order to ensure an ongoing supply of goods, following the procurement procedures and according to MSF standards and protocols. Including the following activities:
• Constantly assessing the local market, seeking products and suppliers that offer the best value for money and negotiating prices in order to guarantee the best quality and pricing for MSF goods and commodities. Regularly updating the supplier-item-price data on the supply office and informing the Supply (Activity) Supervisor / Logistics Supervisor of all information or modifications to the data i.e. price, address, items available.
• At the request of the line manager, obtaining different quotations from suppliers according to the MSF Purchasing policy and placing purchase orders to pre-selected suppliers with whom prices have been agreed.
• Requesting invoices or receipts, without delay, for all purchases, checking they are correctly filled and translating information written in local language before approval.
• Managing the administrative and accounting procedures related to purchases: completing purchase orders, checking delivery notes (against orders), managing advances issued by the Finance Department, etc. Updating information on purchase lists after purchases are made.
• Assisting in reception control process with the storekeeper.
• Performing delegated tasks according to his / her activity and as specified in his/her job description

CONTEXT SPECIFIC ACCOUNTABILITIES:

• Peforming weekly, monthly and quartrly purchase acordingly standard and requested quality of item
• Eensuring the efficient and smooth running of the following supply activities: local purchase management. planning and execute accordingly quarterly planning
• Ensuring the availability of relevant management data to the owners of the stock, project, (eliminate risk of shortages, stock reports, lead-time, pipeline, etc.).
• Asisst supply suprivisor with (unfield ) encoding internal order.

Main Competencies:
• Results and Quality Orientation
• Teamwork and Cooperation
• Behavioural Flexibility
• Commitment to MSF Principles.
• Service Orientation
• Stress Management

APPLICATION INFORMATION

All interested candidates shall submit their motivation letter, CV and copy of relevant professional certificates not later than Thursday, March 23^rd, 2023 at 4:00 PM. Please quote the job title on the email subject “PURCHASING OFFICER”.

Please send your application to the email address MSFCH-Tanzania-Recruitment@geneva.msf.org. The applications can also be submitted at MSF offices situated at Warioba RD, Mikocheni B, Plot 100, Daima Street House no 16 or To MSF Project Admin in Nduta Refugees Camp, Kibondo District.

Female candidates are highly encouraged to apply.

The protection of your personal data is important to MSF. By submitting your application, you consent to MSF using your data only for the recruitment process to have all the information and documents necessary to proceed with the recruitment, validation of your application and selection of the most suitable candidate. Your data will be treated confidentially. Only people part of the recruitment process have access to your data. MSF does not sell your data under any circumstances.

If you have any questions or requests, you can contact MSFCH-Tanzania-HrManager@geneva.msf.org

Only short-listed candidates will be contacted