Safari Operations Assistant Job Vacancy at Asilia lodges and Camps LTD

Full Time
  • Full Time
  • Arusha
  • Applications have closed

Website Asilia lodges and Camps LTD

Safari Lodges & Camps


Safari Operations Assistant Job Vacancy at Asilia lodges and Camps LTD

Employment Opportunity

Company Name:                    Asilia Lodges And Camps Ltd

Position:                                 Safari Operations Assistant

Department:              Safari Operations

Reporting To:             Safari Operations Manager

At Asilia we aim to be an organization that offers Better Experiences and Strong Positive Impact.

We give people joy and appreciation in iconic wildlife & wilderness areas in a way that makes a positive lasting impact on the environment and its people. Behind the scenes, we diligently build our operational, sustainable, and marketing/sales capabilities and access to capital to enable scaling up the experience and impact.

As a Safari Operations Assistant, your roles are vital in perpetuating our company’s aims, goals, and objectives!

This Job Description is your guide to achieving these objectives by outlining your daily duties & responsibilities.  WE BELIEVE IN BETTER!!


To reconfirm safari and to communicate between office and guide before, during and after safari to ensure guests have a memorable stay.


                Daily Duties

  • Ensure the confirmation of accommodation bookings, maintaining clear communication with relevant establishments to guarantee seamless arrangements for safari participants.
  • Organize and compile comprehensive safari files, containing all necessary documentation and information required for successful safari operations.
  • Conduct thorough briefings for safari guides and transfer drivers, ensuring they are well-informed about itinerary details, safety protocols, and any relevant information to provide exceptional service.
  • Facilitate the acquisition of permits from wildlife management authorities (WMA), Tanzania National Parks (TANAPA), and NCAA (Ngorongoro Conservation Area Authority) to ensure compliance with regulations.
  • Summarize and organize all local flight bookings, ensuring accuracy and efficiency in travel arrangements for safari participants.
  • Regularly confirm and update flight details to guarantee smooth travel logistics for safari participants.
  • Oversee and manage the ground operations of transfers and safaris, ensuring timely and efficient execution of transportation services for a greater guest satisfaction.
  • Take charge of the safari operations store, overseeing inventory management and ensuring all necessary equipment and supplies are available and in good condition.
  • Manage and reconcile fuel usage for safari vehicles, maintaining accurate records and ensuring efficient fuel management.
  • Conduct thorough inspections of safari vehicles, preparing detailed reports to ensure the safety and reliability of the fleet.
  • Manage the issuance of imprests and handle their timely retirement, maintaining proper financial documentation.
  • Coordinate the procurement and replenishment of safari snacks and drinks, ensuring availability and variety for guests.
  • Capture and input guest feedback into the Guest Revu system to monitor and enhance the overall safari experience.
  • Responsibly manage and respond to the duty phone, addressing inquiries and issues as they arise.
  • Be adaptable and ready to undertake additional responsibilities as assigned by senior staff, contributing to the overall success of safari operations.


  • Diploma in Tourism or any other related field
  • Proven work experience (at least 2 years’ experience).
  • Familiarity with Computer Applications and programs
  • Able to work into multi-cultural environment.
  • Strong multi-tasking skills.
  • Excellent organizational skills.
  • Commitment to a high level of customer service.
  • Ability to handle sensitive matters with efficiency and discretion.
  • Must be able to speak English fluently, other languages an advantage.

Essential Skills

  1. Trustworthiness:
    • Strong sense of integrity, ensuring trustworthiness in all professional dealings.
  2. Ability to Work Under Pressure:
    • Demonstrated ability to thrive under pressure and meet deadlines, ensuring timely completion of tasks.
  3. Clear Communication Skills:
    • Excellent communication skills with an emphasis on providing clear, timely, and candid information.
  4. Independent Worker with Problem-Solving Attitude:
    • Proven ability to work independently with minimal supervision, coupled with a proactive problem-solving attitude.
  5. Computer Literacy:
    • Proficient in computer literacy to effectively operate and navigate online management systems.
  6. Faultless Administration Skills:
    • Impeccable administration skills, ensuring accuracy and efficiency in all procedures.


If you meet the requirements and are interested in this exciting opportunity, please submit your application and resume in a single PDF document by January 27, 2024, to

Only shortlisted candidates will be contacted.