Secretary / Admin Assistant Job Vacancy at Durban University of Technology (DUT)

Full Time
  • Full Time
  • Durban

Website Durban University of Technology (DUT)

The Durban University of Technology is a multi-campus university situated in KwaZulu-Natal, South Africa.

Secretary / Admin Assistant Job Vacancy at Durban University of Technology (DUT)

POST: SECRETARY/ADMIN ASSISTANT

Minimum Requirements:

  • National Diploma (NQF Level 6) in Office Management with 3 years’ experience in a Secretarial or Administration Support role or Secretarial Diploma (NQF Level 5)
  • 3 to 5 years relevant experience in Secretarial Support, Executive Assistance and Administration
  • Strong interpersonal and communication skills (oral and in writing) and the ability to work effectively with a wide range of divisions and departments across the University.
  • Document Management workflow skills
  • Organising and Planning Skills
  • Multi-tasking; resourcefulness
  • Confidentiality and applying discretion
  • Comprehensive IT skills, with good working knowledge of Microsoft Office Package. Teams, Zoom

Summary of Duties

  • Effectively manage and maintain Director’s complex and challenging diary for university business
  • Provide full secretarial support for all IPMEs meetings, workshops, conferences, events etc by preparing and/or arranging for meeting venues and catering; appropriate equipment and developing; circulating meeting agenda, prepare documentation pack and taking, preparing and distributing minutes of meeting
  • Assist in updating and maintaining the IPME web page and DUT IPME SharePoint site/folder
  • Maintain an asset register for IPME and maintain an inventory of shared asset usage
  • Order and replenish stationery
  • Process travel and/or overtime claims by IPME staff members
  • Manages petty cash within University guideline and policies
  • Manage procurement of goods and services in line with University guideline and policies
  • Ensure smooth, effective, and efficient flow of documents and relevant information between IPME and other Divisions/Departments/Units

Secretary / Admin Assistant Job Vacancy at Durban University of Technology (DUT)

How to Apply:

Send your application to HCSRecruitment@dut.ac.za

To apply for this job email your details to HCSRecruitment@dut.ac.za