Website Durban University of Technology (DUT)
The Durban University of Technology is a multi-campus university situated in KwaZulu-Natal, South Africa.
Secretary / Admin Assistant Job Vacancy at Durban University of Technology (DUT)
POST: SECRETARY/ADMIN ASSISTANT
Minimum Requirements:
- National Diploma (NQF Level 6) in Office Management with 3 years’ experience in a Secretarial or Administration Support role or Secretarial Diploma (NQF Level 5)
- 3 to 5 years relevant experience in Secretarial Support, Executive Assistance and Administration
- Strong interpersonal and communication skills (oral and in writing) and the ability to work effectively with a wide range of divisions and departments across the University.
- Document Management workflow skills
- Organising and Planning Skills
- Multi-tasking; resourcefulness
- Confidentiality and applying discretion
- Comprehensive IT skills, with good working knowledge of Microsoft Office Package. Teams, Zoom
Summary of Duties
- Effectively manage and maintain Director’s complex and challenging diary for university business
- Provide full secretarial support for all IPMEs meetings, workshops, conferences, events etc by preparing and/or arranging for meeting venues and catering; appropriate equipment and developing; circulating meeting agenda, prepare documentation pack and taking, preparing and distributing minutes of meeting
- Assist in updating and maintaining the IPME web page and DUT IPME SharePoint site/folder
- Maintain an asset register for IPME and maintain an inventory of shared asset usage
- Order and replenish stationery
- Process travel and/or overtime claims by IPME staff members
- Manages petty cash within University guideline and policies
- Manage procurement of goods and services in line with University guideline and policies
- Ensure smooth, effective, and efficient flow of documents and relevant information between IPME and other Divisions/Departments/Units
Secretary / Admin Assistant Job Vacancy at Durban University of Technology (DUT)
How to Apply:
Send your application to HCSRecruitment@dut.ac.za