Medical Activity Manager Job Vacancy at Médecins Sans Frontières

Objectives of the position:Defining, coordinating and monitoring the medical activities under his/her responsibility according to MSF protocols, standards and procedures in order to ensure the delivery of quality medical care for pa-tients and their communities as well as to improve the health condition of the target population

Main Responsibilities:

•       Coordinating, assessing and supervising the proper functioning of the medical activities (HIV, TB STIs, SGBV, etc.), according to MSF protocols, standards and procedures and through the correct compilation and analysis of medical data regarding patients’ health conditions.

•       Participating in the definition of annual planning and budget for the project and in the follow up of the programs / project. Supervising and ensuring that medical activities objectives under his/her responsibility are achieved, reporting to the technical referent any problem arising in the service.

•       Checking all administrative procedures related to patients’ follow-up (individual card filling, registers, paper exit, discharge, transfers …) are carried out correctly and according to MSF procedures.

•       Ensuring an efficient pharmacy management and monitoring the rational use of them. In coordination with the project biomedical service supervising the appropriate use of medical devices and anticipating future needs. Preparing the medical orders needed to implement the medical activities under his/her responsibility, and identifying and reporting to the line manager, non-medical support needs (material, infrastructure, transport, etc.)

•       Coordinating and monitoring the daily working plan of the team under his/her responsibility (absent personnel, vacations, tracking leaves …). Participating in shifts and replaces a doctor, if necessary

•       Planning and supervising, in close coordination with the HR department, the associated processes (recruitment, training, performance evaluation, development and internal communication) of the staff under his/her responsibility in order to improve staff capabilities and to ensure both the sizing and the amount of knowledge required.

•       Participating in the monthly reports according to guidelines (i.e. SitReps, medical statistical reports, etc.).

MSF Section/Context Specific Accountabilities:

•       Participate in the Annual Planning of the Project:

•       Engage in discussions and strategic planning with the Medical Team Leader (MTL) and relevant stakeholders to outline annual activities.

•       Present and justify project needs using data and evidence, including health statistics and resource availability.

•       Contribute to creating action plans and timelines, ensuring alignment with MSF protocols and standards.

•       Administrative Procedures:

•       Oversee staff health activities, ensuring timely submission of sick reports and updating the SOP for staff health sickness.

•       Discuss long-term sick leaves with the MTL and administration, ensuring proper documentation and action.

•       Report absentees and incidents timely, and participate in disciplinary hearings when required by HR.

•       Manage and report staff-related incidents as per MSF guidelines.

•       Pharmacy Management:

•       Conduct regular rational prescription analysis in collaboration with the pharmacy and nursing team to ensure appropriate medication use.

•       Communicate any practice or protocol changes to the pharmacy to ensure accurate stock monitoring.

•       Participate in pharmacy meetings to address and resolve pharmacy management challenges promptly.

•       Daily Working Plan of the Team:

•       Prepare staff rosters timely, ensuring efficient staff allocation to different units for smooth medical operations.

•       Work with the team to monitor and follow up on key medical activities such as ITFC, neonatology, POCUS, and SGBV.

•       Follow up hospital activities daily, and assess important indicatory such as mortality rate, length of stay.

•       Supervising HR Processes for Staff Development:

•       Ensure staff objectives are updated and evaluations are conducted within agreed timeframes.

•       Facilitate staff career development through internal and external training opportunities to enhance skills and competencies.

•       Participate in Monthly Reports:

•       Prepare comprehensive monthly medical situation analysis reports, highlighting key issues and progress.

•       Prepare any other requested medical analysis reports for the MTL.

•       Collaborate with health partners for outbreak disease surveillance and ensure smooth activities between primary and secondary healthcare services.

Main Competencies and and Knowledge:

•       Essential computer literacy (word, excel and internet)

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•       Competencies Strategic Vision.

•       Leadership.

•       People Management and Development .

•       Service Orientation.

•       Teamwork and Cooperation.