Procurement Intern Job Vacancy at Pathfinder International

A highly organized and proactive individual who is responsible for providing daily procurement support ensuring a smooth functioning of our country office procurement operations. A Procurement intern under supervision of a Procurement officer will be responsible to obtain pricing quotes, invoices, and delivery details. His or her responsibilities will also include generating purchase orders, processing invoices, and delivering as well as maintaining procurement records. He or she will often be involved in procurement process improvement and ensuring cost effectiveness.

Procurement Process

• Track requests from the Procurement plan shared by users and be pro-active to remind users to work on submission of their requests timely
• Generating purchase orders
• Track purchases and making sure deliveries are done in time
• Timely submission of invoices to finance
• Timely resolving of invoices with issues in order to pay suppliers on time
• Provide timely feedback to internal stakeholders and suppliers
• Provide Tender awards and rejection notification to suppliers
• All purchases should be negotiated to achieve value for money and Pathfinder International procurement principles

Documents Maintenance

• Filing of procurement physical documents
• Receiving and archiving samples submitted by vendors

Internal Relationship building and Procurement Compliance

• Communicate / train stakeholders and raise awareness and understanding on the procurement policy specifically on the need of creating smart Purchasing requisition and get them approved before making purchasing enquiries to Procurement

Minimally Required Job-Specific Competencies:

• Purchase of Commodities: Foundational knowledge of the purchase of commodities, computer hardware and software, materials equipment, services and/or supplies.
• USAID Procurement Rules and Regulations: Foundational knowledge of USAID procurement rules and regulations.
• Procurement Process: Advanced knowledge of the procurement process.
• PC Applications: Foundational knowledge of purchasing applications.
• Vendor Relations Management: Ability to maintain relationships with vendors

Minimally Required Organizational Competencies:

• Languages: Proven ability to use local language and English language.
• Software Applications: Foundational knowledge of using MS Office software, including MS Word and MS Outlook.
• Communication: Advanced oral and written communication skills
• Customer Service: Advanced customer service skills.
• Proven ability to set priorities, meet deadlines and multi-task with minimal supervision.

Self-Management and Teamwork: Ability to work independently or as a member of the team, ability to be detailed-oriented, and ability to manage stress effectively in a fast-paced environment