Procurement Officer Job Vacancy at SHDEPHA+

Position: Procurement Officer 

1. ORGANISATION BACKGROUND 

SHDEPHA+ is a National Non-Governmental Organization, registered on 21  November 1994 with registration number SO 8216, and have received a new  compliance registration number 00NGO/R1/00384 under the NGO act 2002. The  organization aim to mobilize resources to help people living with HIV/AIDS and to fight  the spread of the Disease. Although originally focusing on people living with HIV/AIDS,  over the years SHDEPHA+ has expanded beyond HIV/AIDS and related issues to  other development interventions and now covers both infected and affected by  HIV/AIDS with over 10 branches countrywide.

SHDEPHA+ Head office is based in Kahama Municipal-Shinyanga Region with  operations office across 9 Regions in Tanzania mainland the organization has been  working with both National and International Donors, Local and Central Government  and other stakeholders toward the United Nations Sustainable Development Goals.

The Organization works with the Key and vulnerable Groups including Women,  Children, Youth, People with special needs; and it gives special attention to the  underserved and Marginalized populations such as People Living with HIV(PLHV). SHDEPHA+ VISION: A democratic Community that is free of Poverty, Hunger, and  Diseases and enjoys a good quality of education, standards of living, and social well being.

SHDEPHA+ MISSION: SHDEPHA+ is committed to reducing income and non-income  poverty, hunger, human suffering, diseases, and the impact and spread of HIV/AIDS  by empowering marginalized and vulnerable people, most at-risk populations, and  communities in general to achieve Community-based and sustainable human  development.

GOAL: Using SHDEPHA+ core values and mission to work toward the Millennium  Development Goals to improve the lives of marginalized and vulnerable groups, most  at-risk populations, and communities in general.

JOB SUMMARY 

We are looking for a detail oriented and resourceful Procurement Officer to  join our team. The person will play a crucial role in sourcing, negotiating and  procuring goods and services essential for our organization’s operations. The  ideal candidate needs to possess strong analytical skills, excellent negotiation  abilities and keen understanding of supply chain management principles.

1. PROCUREMENT OFFICER (1 POSITION) 

Location: KAHAMA, SHINYANGA

Reports to: FINANCE MANAGER

Contract: 1 Year (Renewable) 

DUTIES AND RESPONSIBILITIES 

• Source and evaluate suppliers based on quality, cost, reliability and service.
• Negotiate contracts terms and conditions with suppliers to secure advantageous pricing and terms.
• Overseeing and supervising employees and all activities of the purchasing  department.
• Collaborate with internal stakeholders to understand their procurement  needs and provide guidance and support throughout the procurement  process.
• and support throughout the procurement process.
• Develop and maintain strong relationships with suppliers to ensure timely delivery of goods and services while maintaining quality standards.
• Manage the procurement process from requisition to delivery, including order placement, tracking, and resolution of any issues that may arise.
• Monitor supplier performance and conduct regular supplier evaluations to ensure compliance with contractual agreements.
• Identify opportunities for cost savings and process improvements within the procurement function.
• Ensure compliance with organization policies, procedures, and regulatory requirements.
• Prepare and maintain procurement documentation, including contracts, purchase orders, and supplier agreements.

REQUIREMENTS 

• Bachelor’s degree in Procurement and Supply Chain Management, Supply Chain Management, or related field.
• Proven experience of at least 1-2 years in procurement, sourcing, or supply chain management, preferably in NGO.
• Strong negotiation skills with the ability to drive cost savings and secure favorable terms and conditions.
• Excellent analytical and problem-solving abilities.
• Proficiency in procurement software and tools.
• Strong attention to detail with the ability to manage multiple priorities in a fast-paced environment.
• Excellent communication and interpersonal skills, with the ability to build and maintain relationships with internal stakeholders and suppliers.
• Knowledge of procurement best practices, industry trends, and regulatory requirements.
• Certification Procurement Professional CPSP (T), Chartered Institute of Procurement and Supply certification (MCIPS) or any other certification will be an added advantage.
• Ability to work independently as well as part of a team.

HOW TO APPLY: 

If you meet the criteria given above and interested in the vacancies, please send an  application letter and CV combined in as one document indicating your  present/ recent employer and position, daytime telephone contact, names and  addresses of three referees.

DEADLINE 

To be considered, your application must be received by 17.00 HOURS on Monday  18th November 2024 the subject line of your job application email should mention the  job position that you are applying as it appears in this advertisement. Failure to  do that your application may not easily be retrieved.

All correspondences and applications should be emailed to:  recruitments@shdepha.org 

Disclaimers 

1. SHDEPHA+ is an equal opportunity employer and does not discriminate 

in its selection and employment practices based on Age, Race, Color,  Religion, Sex, National origin, Political affiliation, Marital status, Disability,  Membership in an employee Organization, or other non-merit factors. 

2. SHDEPHA+ is committed to the principles of safeguarding in workplace  and will not tolerate any form of abuse, wherever it occurs or whoever is  responsible” 
3. Any Applicant attempting to communicating to SHDEPHA+ Management  or Staff through phone calls, SMS, text emails and other means will  automatically be disqualified from this opportunity. All communications  should be channeled to the provided official correspondence email above 
4. No application fee will be required to apply for this position. 5. SHDEPHA+ regrets that only short-listed candidates will be contacted

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