Recruitment of a technical assistant–procurement specialist

I. Background

The Central Corridor Transit Transport Facilitation Agency (CCTTFA) is a multilateral agency established through an agreement by seven Member States:

Republic of Burundi
Democratic Republic of Congo
Republic of Rwanda
Republic of Malawi
United Republic of Tanzania
Republic of Uganda
Republic of Zambia

CCTTFA’s mandate is to coordinate and facilitate the development and improvement of transit transport along the Central Corridor.

To strengthen its procurement systems and ensure value-for-money, transparency, efficiency, and compliance with applicable policies, CCTTFA is enhancing the procurement function. The Agency seeks to recruit a competent Technical Assistant – Procurement Specialist.

II. Role and responsibilities

The Technical Assistant will serve as the Procurement Unit (PU) under the delegated authority of the Executive Secretary, in accordance with Section 3.1 of the CCTTFA Procurement Manual.

The role’s objective is to ensure proper implementation and compliance with procurement systems, procedures, and best practices in line with CCTTFA Procurement Policies and Procedures, achieving value-for-money, transparency, and efficiency in procurement activities to support corridor performance.

Main responsibilities:

Manage all procurement and disposal activities of the Agency.
Coordinate procurement planning and lead preparation, review, and updating of the Annual Procurement Plan in collaboration with user departments.
Draft, review, and update procurement documents including RFQs, ITBs, RFPs, bidding documents, advertisements, clarifications, addenda, evaluation reports, bid summaries, contracts, and award notices.
Organize and facilitate transparent and documented bid openings.
Coordinate and support Evaluation Committees, per Section 3.4 of the Manual.
Maintain a register of all awarded contracts and a procurement filing system (physical and electronic).
Provide periodic procurement activity reports (monthly, quarterly, and annual) to the Executive Secretary.
Prepare purchase orders, local purchase orders (LPOs), contracts, and procurement correspondence.
Ensure compliance with procurement thresholds, methods, and donor requirements where applicable.
Monitor contract performance and manage contract renewals, extensions, and closeouts.
Provide administrative and logistical support during procurement committee meetings and supplier engagements.
Offer technical advice and build staff capacity on procurement rules, policies, procedures, compliance obligations, and ethics.
Manage conflicts of interest and sign the Declaration of Impartiality and Confidentiality.
Archive procurement proceedings per Section 4.11 of the Procurement Manual.
Participate in procurement audits and provide required documentation and clarifications.
Perform any other duties assigned by the Executive Secretary or Director of Finance and Administration.

III. Reporting and coordination

Functional reporting: Executive Secretary (Procurement Manual Section 3.1).
Administrative reporting: Director of Finance and Administration (day-to-day supervision).

IV. Skills and experience

Good interpersonal, intercultural, and organizational skills.
Excellent communication and writing skills.
At least 3 years of extensive experience in procurement, logistics management policies, and processes.
At least 3 years of experience in a regional or international organization (advantage).
Appropriate computer skills; IT skills in Microsoft Office (Word, Excel, Access) and statistical packages. Knowledge of ODOO, SAGE, SAP, or OCS is desirable.
Familiarity with donor funding procedures.

V. Minimum qualifications

Bachelor’s degree in procurement, logistics, supply chain management, business administration, or a related field.
Professional certification in procurement (e.g., CIPS, PSPTB-Tanzania, or equivalent) – mandatory.
At least 3 years of experience in public or institutional procurement, preferably in regional organizations or donor-funded projects, including one year in end-to-end procurement execution.
Knowledge of regional bodies’ procurement procedures (EAC, SADC, COMESA) and international procurement standards (AfDB, World Bank) is desirable.
Proficiency in Microsoft Office applications and procurement-related software.
Strong report writing, analytical, and organizational skills.
Fluent in English; working knowledge of French or Swahili is an advantage.

VI. Language proficiency

Proficiency in English (mandatory).
Knowledge of French or Swahili (advantage).

VII. Length of contract

One-year renewable, subject to availability of funds and performance.

VIII. Nationality

Open to Tanzanian nationals only.

IX. Age limit

Candidates must be aged 45 years or below at the time of recruitment.

X. Application process

Applicants should submit:

A cover letter detailing suitability for the role.
A detailed CV with three professional references.
Copies of academic and professional certificates.

Email applications to: vacancy@centralcorridor-ttfa.org
Deadline: 22 August 2025, 23:59 PM.

Only shortlisted candidates will be contacted for interviews.